Here’s a simple, practical way most Jain sanghs handle “Tapsvi Card” preparation online. Adapt it to your local sangh’s rules and your tradition (Shwetambar during Paryushan/Chaturmas; Digambar during Das Lakshan/Chaturmas).

Step 1: Decide who will verify

• Appoint 2–3 seveks from your sangh (e.g., derasar committee/mahila mandal/yuvak mandal) to check entries and approve cards.
• Agree on the list of accepted tapas (e.g., ekasana, ayambil, upvas, attham, masakshaman, varsitap, olikhan, navkarsi–sunasari niyam, etc.) and how proof will be confirmed (phone call, mentor’s (pravartak/mahila mandal) confirmation, or pratyaksh darshan at parna).

Step 2: Create a simple online form (fastest: Google Form) Include these fields:

• Full name (per Aadhar/pancard optional), gender, age
• Father/Mother/Spouse name (as your sangh prefers)
• Sangh/Derasar/Upashray name
• Tradition: Shwetambar/Digambar; Gacch/Muni/Upadhyay (if applicable)
• Type of tapa (multi-select): daily niyam, upvas, ayambil, attham, olikhan, varsitap, etc.
• Start date and end date (also allow Jain tithi name if you track by tithi)
• Place of parna (if known), parna date/tithi
• Mobile, WhatsApp, email, full address
• Name/number of the person who can verify (pravartak/sevek)
• Optional: upload a small photograph (passport size)
• Consent checkbox: “I confirm details are true and agree to have my name announced/published by the sangh.”

Tip: In Google Forms, turn on “Collect email,” “Limit to 1 response” (if needed), and “Response receipts.”

Step 3: Organize responses

• Link the Form to Google Sheets (Responses -> spreadsheet).
• Add columns for: Verified (Y/N), Verified by (name), Card No., Remarks.

Step 4: Design the Tapsvi Card Simple options:

• Google Docs template (A6/A7 size) with merge fields like <>, <>, <>, <>, <>.
• Or Google Slides with one slide as a card; duplicate per tapsvi.

Include on the card:

• Sangh/Derasar logo and name
• “Tapsvi Card – Chaturmas 2025” (or “Paryushan 2025” / “Das Lakshan 2025”)
• Name, Tradition (Shwetambar/Digambar), Gacch (if used)
• Tapa type(s), start–end date/tithi
• Parna date/place (if fixed later, leave blank to fill at parna desk)
• Card No. and a small QR code (optional; see Step 5)
• Signature lines: Sevek/Verifier and Convener/Trustee

Step 5: Auto-fill and optional QR

• Use “Autocrat” (a free Google Workspace add-on) to merge the Sheet into your card template and auto-generate PDFs.
• To add a QR code that opens a minimal confirmation page (or the person’s entry), use a free QR generator that points to a view-only Google Doc/Sheet row or a simple webpage. Print the QR on the card’s corner.

Step 6: Approval and distribution workflow

• Verifiers call/confirm entries, set “Verified = Y,” assign Card No. (e.g., TAP-2025-001).
• Run the Autocrat merge to create PDFs.
• Send PDFs on WhatsApp/email to tapasvis. Also keep them ready to print for those who need a physical card.

Step 7: On parna/announcement day

• Keep a printed or digital list sorted by Card No./Name.
• Mark “Completed” once parna is done; if your sangh gives certificates, you can reuse the same data to auto-generate them.

Notes by tradition (to keep it authentic)

• Shwetambar (Paryushan/Chaturmas): Many sanghs list daily niyam along with major fasts; pratikraman attendance is sometimes noted. If your upashray prefers tithi-wise entries, keep both Gregorian date and tithi fields.
• Digambar (Das Lakshan/Chaturmas): Often highlight anshan/upalakshan-tapas like upvas, attham, masakshaman, varsitap. Include vrata/niyam notes if announced during pravachan.
• Always follow your local acharya/sadhu-sadhviji/aryika’s guidance on what qualifies as tapas for public announcements.

Minimal sample card text (you can copy into your template)

• Front: “Shri [Sangh Name] – Tapsvi Card (Chaturmas 2025). Name: ______ | Tradition: ______ | Gacch/Sampradaya: ______ | Card No.: TAP-2025-___”
• Inside: “Tapas undertaken: ______ | Start: ____ (tithi: ___) | End: ____ (tithi: ___) | Parna: ______ | Verifier: ______ | Sign: ______”
• Footer: “For satsang seva only.”

Privacy and respect

• Collect only what you need. Keep the Sheet view restricted to the verification team.
• Announce names with humility; avoid comparisons or competition in tapas.

If you need readymade templates, set up a simple Google Form and use its built-in template gallery for certificates/cards, then customize as above. This approach keeps the process easy, transparent, and respectful of Jain maryada.